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International Program Administration &
Foreign Language Support Job Vacancies


Copyright 2014. All rights reserved. This information or any parts thereof may not be reproduced in any form without the prior written permission of the Publisher. Lisa L. Hystad, Publisher.


FINANCE DIRECTOR, PACT MYANMAR
YANGON, MYANMAR

Position Summary: Pact Myanmar is one of Pact's largest and most complex country programs, and coordinates a well-funded integrated community resilience program spanning multiple sectors including health, livelihoods and governance activities. Pact Myanmar is currently funded by USAID, Chevron and Coca Cola, and expects to grow in coming years as Myanmar enters a period of rapid development. We are looking for an energetic and driven finance professional to help lead our finance management and accounting operations in Myanmar. We welcome applications from expatriate and local finance professionals that fulfill all the job requirements. Anticipated Start Date: December 1, 2014. The FD is responsible for the overall management and provision of key support services operational accounting, financial reporting, auditing, sub-grant financial management and monitoring, and staff capacity building. The FD will ensure that all projects managed by Pact Myanmar are implemented as per contractual agreements and maintain a high standard for the quality and integrity of financial data. The FD will play an active role in the development and implementation of strategies and business policies. The successful candidate will be expected to play a meaningful role in leadership of the organization beyond the finance function through active participation on the Senior Management Team. S/he will be responsible for promoting effective communication and coordination between and among sections and departments within the division and Pact Myanmar. S/he will also maintain effective working relationships with key partners, donors and government representatives at all levels and will represent Pact Myanmar as and when required. The FD will also be expected to build the capacity of local staff with a view to grooming local professionals as future leaders of the Finance Department. Specific Duties and Responsibilities: 1. Staff Management: Provide regular support and supervision to staff under direct line management. This includes (but is not limited to) the formulation of individual work plans (with agreed indicators of achievement) based on project work plans and/or job descriptions. It also includes regularly scheduled supervision and performance management meetings to assess progress against agreed outputs. Build the technical and managerial capacity of staff under direct line management and delegate tasks for the efficient performance of activities. In particular, build the capacity of the local Finance Manager to be a potential FD successor. As a key member of the senior management team, participate in the management of organizational policy and management decisions. Participate in staff recruitment, induction planning and formulation of staff personal development plans. Lead and coordinate the work plan of the Finance Department in coordination with relevant departments as necessary. Expected Results: Administration and Finance staff work-plan is developed and implemented (quarterly or annually). Ongoing capacity building and support of administration and finance staff under the direct line management. 2. General Financial Management: Establishes proper financial management systems and processes that provide accurate, current and complete disclosure of financial transactions. Provides oversight and support to the finance team: a) To ensure that all transactions are recorded in accordance with generally accepted accounting principles supported by relevant and verifiable source documents. b) To ensure that disbursements are reviewed for allowability and properly allocated to projects. c) To ensure that monthly account reconciliations are performed and appropriate plans are put in place and executed, as applicable, to resolve unreconciled differences. d) To ensure the timely preparation and submission of a monthly financial report and supporting narrative on current project status, and documenting the monthly review of the financial performance of those activities under her oversight (including monitoring cash balances, subgrantee activities, and reviewing aged receivables and accrued liabilities). e) Vetting of the subaward matrix on a monthly basis with regard to obligations made and outstanding, reconciling advances and related liquidations of expenses with the accounting system and related grants reports, and ultimate financial oversight of subaward closeout and potential funds recovery. f) Drafting periodic non-USG donor reports and related invoices for DC review and approval prior to submission to the donor and in accordance with the agreed schedule. Monitor Pact Myanmar's annual budgets and long-term financial projections and make analysis available to relevant staff. Produce comprehensive budget management dashboards each month. Design and implement sound internal control system to safe guard assets, financial records and documents of the organization, and in compliance with Pact and donors rules and regulations. Ensure that cost share report is regularly updated and available for senior management and DC office and for reporting to the donor. Provide an analysis report to country Director and each program units about the status of the cost share. Monitor proper management of cash flow ensuring Pact Myanmar liquidity at all times. This includes preparation of cash flow forecasts on monthly and quarterly basis and planning for timely preparation and replenishment for partners and others. Supervise Pact Myanmar's computerized financial management and accounting system. Expected to keep abreast of developments in accounting and financial management software and practices. Review the Project Status Reports (PSRs) on a monthly basis, and provide the Country Director, COP, and other Program Managers and other relevant stakeholders with up-to-date financial status information and pipeline projections to ensure that project spending is in line with the budget and work-plan. Ensure the cooperation of the Finance Department with other departments/ units and to prepare realistic financial forecasts and secure adequate and timely financing. Continuously evaluate the appropriateness of the existing financial management system and/or approaches and propose changes for improvement. Update Pact Myanmar financial policy and accounting procedures and ensure they are in line with the standard Pact Country Office Accounting Manual. Expected Results: Submitted financial report to DC office by the set deadline - with high quality and completeness. Financial reports and invoices for non-USG funded projects are prepared with high quality and submitted to DC office for review/ approval in accordance with the reporting and invoicing schedule. Reduced frequency of cash requests to DC office, preferably once a month while ensuring that the projected cash is sufficient enough to cover day-to-day operations. Internal control system including cash management are strengthened and improved. Project budget and country operational budget management is updated and the process is improved. Accounts are reconciled on a monthly basis for all Pact Myanmar project. Financial policies and accounting procedures are regularly updated (annually) to reflect all changes made. 3. Coordination: Liaise and ensure good relationships with all concerned ministries and is in compliance with all government requirements & regulations. Keeps updates and Master Copies of all MOUs, Registration Documents, Letters of Permission and other related documents and ensures HQ office has updated versions. Meets and follows up on all permission requests (visas, permits, MOUs, etc.) in close coordination with the Deputy Country Director. Lead regular scheduled meetings with relevant members of the general accounting and grants & finance teams, participate in wider coordination meetings (as per the agreed organizational meeting schedule). In collaboration with other department heads, promote effective communication and coordination across the organizational structure and country programs. Promote coordinated monitoring visits to project sites, sub- offices and partners (as per agreed schedule with relevant departments (program, G&C, ...). Design, supervise, and approve 3 month action plans and answer to ICRs and audits of individual projects and Shared Country Office operations. Expected Results: Regular coordination meeting with Program and Grants & Contracts teams are scheduled and implemented. 4. Other: Represent Pact Myanmar in key internal and external meetings when required. Performs other duties as assigned by the Country Director. QUALIFICATIONS: Thorough knowledge of GAAP financial reporting along with USG contract terminology and policies with strong financial accounting, modeling and analytic skills to ensure accurate and timely reporting and analysis of information to management. Demonstrated knowledge of financial software and accounting systems for reporting purposes and proficiency with Microsoft Office, Outlook and other computer-based applications - QuickBooks and Microsoft Serenic Navigator a plus. Excellent written and verbal communication skills, including the ability to articulate results and recommendations of analysis to a variety of audiences within the organization (for example laterally across peers, and upward to senior management). Strong interpersonal skills and ability to work across organizational boundaries. High energy, self-starter with drive and confidence to get tasks accomplished. Must be detail oriented, but can easily grasp the "big picture". Deadline oriented. Ability to work in a multicultural environment. An interest in international development a plus. Education and Experience Requirements: BA/BS (or equivalent) in accounting, finance or related field. Higher degree or certification preferable. Minimum of 5 years comparable financial management experience required; 10 years of directly related financial experience in conjunction with management experience may be considered. In addition, some international experience in human resource management, procurement and property management and office administration, preferably with an international non-profit organization, would be an added benefit. Ability to coordinate team and provide supervision and mentoring to multiple staff. Experience in financial management of US Government awards and subawards a must, preferably USAID. Experience with bilateral/ multilateral donors a plus. Audit experience preferred. Professional experience in the region or knowledge/ experience of similar setting is highly desirable. TO APPLY: for this position, please visit our website at www.pactworld.org. Requisition Number: 14-0108. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans.

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GLOBAL BUSINESS DEVELOPMENT RECRUITMENT OFFICER
WASHINGTON, DC

Pact Overview: At the heart of Pact is the promise of a better tomorrow. The promise of a healthy life. Of a decent livelihood. Of sustainable natural resources that benefit communities. Now more than ever in its 42-year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future. Pact's promises are fulfilled in partnership with local communities. Our integrated approach to building the capacity of local organizations, developing good governance and cultivating markets is carried out by individuals who adapt our expertise to their own environments and challenges. Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development. Department Overview: Pact envisions a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership of their future. The Pact Human Resources Department supports this mission by creating a work environment that celebrates diversity, fosters professional growth and development, ensures competitive compensation and benefits, and provides exceptional service to management and staff. The Department is dedicated to providing practical, consistent, and proactive support, direction and advice to management and employees in the area of HR procedure, policy, best practice, employment rewards, benefits, and legislation to facilitate achieving the objectives and targets of our organization. Our services include full life cycle recruitment, onboarding, employee relations, total rewards management, training and development and employee engagement. The International Proposal Recruiter manages the recruitment process for Pact's responses to proposals. This position will partner with Pact's New Business Development and core proposal team in designing and implementing global sourcing and recruiting campaigns to attract and acquire diverse country nationals, expatriates, third country nationals and short-term technical assistance consultants for high level program positions. This position will serve as Pact's subject matter expert on proposal recruitment and build an exemplary network of skilled professionals both in and out of our sector. The International Proposal Recruiter will identify, evaluate and screen candidates who meet the required area of expertise and who will advance Pact's corporate mission and values. As part of Pact's recruitment team, the International Proposal Recruiter will report to the Recruitment Manager and work to build Pact's candidate pipeline, improve the efficiency of Pact's recruitment processes and systems and increase the presence and knowledge of Pact as a preferred employer. Key Responsibilities: Proactively source, evaluate, identify slates of candidates for USN, CCN and TCN positions associated with proposals and ensure that all donor and organizational staffing requirements are successfully completed for each funding opportunity within established deadlines; Collaborate with new business development, regional project stakeholders and technical experts to develop short and long-term strategic recruitment campaigns that meet proposal requirements; Participate in proposal-specific strategy sessions and apply knowledge gained to all aspects of the proposal recruitment efforts and review solicitations and technical proposals for staffing needs, structure and donor requirements; Work with hiring managers to develop job descriptions in accordance with the staffing plan; Generate effective and appropriate advertising campaign for positions, posting in newspapers, list-serves, on-line, trade publications, networks, etc. including internationally focused sources. Recommend creative and alternative advertising venues and strategies. Track and report on the effectiveness of strategy. Maintain candidate files within the internal recruiting database; Represent Pact at career fairs, professional conferences and other specific industry networking events; Establish a strong rapport with hiring managers at headquarters and international field offices to understand their strategic staffing needs, priorities, constraints and fill vacancies in a timely manner; Review online applications, evaluate qualifications of both internal and external candidates, conduct prescreen interviews to analyze candidate experience, fit, availability, interest level, salary requirements, and coordinate pre-employment tests as needed; Develop a short list and present qualified candidates to hiring managers in a timely manner; Guide hiring manager in identifying a balanced interview panel, designing an efficient and professional interview process, and preparing interviewers; Manage communications between applicants, hiring managers and others keeping all parties apprised of the status of each search; Synthesize interview feedback, share results with hiring manager, and assist hiring manager with final decisions. Provide candidates feedback on interview results as appropriate; Work with the hiring and HR Manager to determine titles and salaries, ensuring compliance with budget; Conduct reference checks, background checks, negotiating offers with selected candidates, preparing offer letters/ employment agreements for signature, and working with HR to ensure submission/ upload of all documentation required. Ensure that finalist is accurately informed of allowance and benefit package; Obtain required proposal documentation from candidates such as verification, Biographical data form, references, letters of commitment; and appropriate versions of CVs ensuring that all documentation complies with donor specifications, is complete and accurate; Serve as point of contact for key personnel after proposal submission and until a funding decision has been determined by the donor; At time of award, transition the hiring process functions to the appropriate HR manager to ensure a successful onboarding process; Proactively build Pact's talent pipeline and network of potential candidates by identifying, screening, interviewing and assessing candidates for future business development goals; Team with all recruiters to increase presence and knowledge of Pact as a preferred employer, discuss networking, sourcing and recruitment activities and strategies; Partner with HR team to identify creative alternatives and improve HR systems; Assist with domestic recruiting efforts as needed and other duties as assigned. Basic REQUIREMENTS: Bachelor's Degree; plus a minimum of six years progressively responsible recruitment experience, three of which must include international proposal recruitment. Experience recruiting for USAID projects/ proposals, especially in Africa and Asia. In-depth knowledge of USAID and USG regulations for grants, contracts and other funding modalities. Excellent network of contacts globally that can be leveraged for recruiting efforts; ability to build and maintain solid relationships for recruitment purposes. Experience providing recruitment support for positions that are generated through the development of new proposals and concept notes that are funded by USG, multilateral and other bilateral donors. Proven track record of recruiting international talent to be based in developing nations strongly preferred. Exceptional history of recruiting and hiring high-quality individuals utilizing a full life cycle recruiting process including: developing recruitment strategies, creatively sourcing candidates, pre-screening, interviewing and assessing candidates and negotiating and finalizing job offers. Strong phone interviewing skills, networking, interpersonal skills and a customer service orientation/ attitude and demonstrated ability to communicate and develop effective business relationships with staff at all levels in the organization. Strong written, presentation/ verbal, analytic , problem solving, decision making and negotiation skills; Ability to create a unique sourcing strategy that utilizes the many resources available to recruiters, and a proven methodology for attracting hard to source candidates; Hands-on experience with applicant tracking system and the ability to grasp new technologies; Ability to travel internationally when needed (up to 20% annually). Demonstrated sensitivity and discretion when handling confidential information. Demonstrated ability to perform and prioritize multiple tasks in a fast paced, high volume environment. Ability to consistently demonstrate professional, positive, calm, flexible, approachable attitude/ demeanor. Cross-cultural sensitivity, knowledge of and ability to work with people of diverse backgrounds. Proficiency in word processing, spreadsheets and databases including applicant tracking systems. Preferred Qualifications: Proficiency in French preferred. TO APPLY: for this position, please visit our website at www.pactworld.org. Requisition Number: 14-0095. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans.

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SENIOR DEPARTMENT ADMINISTRATOR
BETHESDA, MD OR CAMBRIDGE, MA

Abt Associates has posted an opening for a Senior Department Administrator to provide support to the Vice President and other key staff within Reputational Capital. REQUIRES: Bachelor's degree preferred. Looking for someone with the following characteristics: Strong team player, able to take on special assignments while continuing everyday tasks, and positive can-do attitude. Highly skilled in utilizing PC and standard software packages. Assignments involve work of a confidential/ complex nature necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact and diplomacy. For more information please go to www.abtassociates.com. Vacancy no: 10521

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PRICING MANAGER
SILVER SPRING, MD

Global Communities has posted an opening for a Pricing Manager who reports to the Director of Development and Technical Services and manages the overall proposal pricing/ budgeting function and is a hands-on leader, manager and mentor to the Pricing team. REQUIRES: Master's degree in Finance, Accounting, Economics or a related field. Minimum five years of relevant experience with an NGO, consulting firm, or international development organization. Experience developing cost proposals for contracts and contracts for federal and non-federal donors. Knowledge on 22 CFR 226 and 228 and Federal Acquisition Regulation. For more information and to apply please go to www.chfhq.org. Vacancy no: 2211

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INTERNATIONAL PROPOSAL RECRUITER
WASHINGTON, DC

Pact is seeking an International Proposal Recruiter. Department Overview: Pact envisions a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership of their future. The Pact Human Resources Department supports this mission by creating a work environment that celebrates diversity, fosters professional growth and development, ensures competitive compensation and benefits, and provides exceptional service to management and staff. The Department is dedicated to providing practical, consistent, and proactive support, direction and advice to management and employees in the area of HR procedure, policy, best practice, employment rewards, benefits, and legislation to facilitate achieving the objectives and targets of our organization. Our services include full life cycle recruitment, onboarding, employee relations, total rewards management, training and development and employee engagement. The International Proposal Recruiter manages the recruitment process for Pact's responses to proposals. This position will partner with Pact's New Business Development and core proposal team in designing and implementing global sourcing and recruiting campaigns to attract and acquire diverse country nationals, expatriates, third country nationals and short-term technical assistance consultants for high level program positions. This position will serve as Pact's subject matter expert on proposal recruitment and build an exemplary network of skilled professionals both in and out of our sector. The International Proposal Recruiter will identify, evaluate and screen candidates who meet the required area of expertise and who will advance Pact's corporate mission and values. As part of Pact's recruitment team, the International Proposal Recruiter will report to the Recruitment Manager and work to build Pact's candidate pipeline, improve the efficiency of Pact's recruitment processes and systems and increase the presence and knowledge of Pact as a preferred employer. Key Responsibilities: Proactively source, evaluate, identify slates of candidates for USN, CCN and TCN positions associated with proposals and ensure that all donor and organizational staffing requirements are successfully completed for each funding opportunity within established deadlines; Collaborate with new business development, regional project stakeholders and technical experts to develop short and long-term strategic recruitment campaigns that meet proposal requirements; Participate in proposal-specific strategy sessions and apply knowledge gained to all aspects of the proposal recruitment efforts and review solicitations and technical proposals for staffing needs, structure and donor requirements; Work with hiring managers to develop job descriptions in accordance with the staffing plan; Generate effective and appropriate advertising campaign for positions, posting in newspapers, list-serves, on-line, trade publications, networks, etc. including internationally focused sources. Recommend creative and alternative advertising venues and strategies. Track and report on the effectiveness of strategy. Maintain candidate files within the internal recruiting database; Represent Pact at career fairs, professional conferences and other specific industry networking events; Establish a strong rapport with hiring managers at headquarters and international field offices to understand their strategic staffing needs, priorities, constraints and fill vacancies in a timely manner; Review online applications, evaluate qualifications of both internal and external candidates, conduct prescreen interviews to analyze candidate experience, fit, availability, interest level, salary requirements, and coordinate pre-employment tests as needed; Develop a short list and present qualified candidates to hiring managers in a timely manner; Guide hiring manager in identifying a balanced interview panel, designing an efficient and professional interview process, and preparing interviewers; Manage communications between applicants, hiring managers and others keeping all parties apprised of the status of each search; Synthesize interview feedback, share results with hiring manager, and assist hiring manager with final decisions. Provide candidates feedback on interview results as appropriate; Work with the hiring and HR Manager to determine titles and salaries, ensuring compliance with budget; Conduct reference checks, background checks, negotiating offers with selected candidates, preparing offer letters/ employment agreements for signature, and working with HR to ensure submission/ upload of all documentation required. Ensure that finalist is accurately informed of allowance and benefit package; Obtain required proposal documentation from candidates such as verification, Biographical data form, references, letters of commitment; and appropriate versions of CVs ensuring that all documentation complies with donor specifications, is complete and accurate; Serve as point of contact for key personnel after proposal submission and until a funding decision has been determined by the donor; At time of award, transition the hiring process functions to the appropriate HR manager to ensure a successful onboarding process; Proactively build Pact's talent pipeline and network of potential candidates by identifying, screening, interviewing and assessing candidates for future business development goals; Team with all recruiters to increase presence and knowledge of Pact as a preferred employer, discuss networking, sourcing and recruitment activities and strategies; Partner with HR team to identify creative alternatives and improve HR systems; Assist with domestic recruiting efforts as needed and other duties as assigned. Basic REQUIREMENTS: Bachelor's Degree; plus a minimum of six years progressively responsible recruitment experience, three of which must include international proposal recruitment. Experience recruiting for USAID projects/ proposals, especially in Africa and Asia. In-depth knowledge of USAID and USG regulations for grants, contracts and other funding modalities. Excellent network of contacts globally that can be leveraged for recruiting efforts; ability to build and maintain solid relationships for recruitment purposes. Experience providing recruitment support for positions that are generated through the development of new proposals and concept notes that are funded by USG, multilateral and other bilateral donors. Proven track record of recruiting international talent to be based in developing nations strongly preferred. Exceptional history of recruiting and hiring high-quality individuals utilizing a full life cycle recruiting process including: developing recruitment strategies, creatively sourcing candidates, pre-screening, interviewing and assessing candidates and negotiating and finalizing job offers. Strong phone interviewing skills, networking, interpersonal skills and a customer service orientation/ attitude and demonstrated ability to communicate and develop effective business relationships with staff at all levels in the organization. Strong written, presentation/ verbal, analytic , problem solving, decision making and negotiation skills; Ability to create a unique sourcing strategy that utilizes the many resources available to recruiters, and a proven methodology for attracting hard to source candidates; Hands-on experience with applicant tracking system and the ability to grasp new technologies; Ability to travel internationally when needed (up to 20% annually). Demonstrated sensitivity and discretion when handling confidential information. Demonstrated ability to perform and prioritize multiple tasks in a fast paced, high volume environment. Ability to consistently demonstrate professional, positive, calm, flexible, approachable attitude/ demeanor. Cross-cultural sensitivity, knowledge of and ability to work with people of diverse backgrounds. Proficiency in word processing, spreadsheets and databases including applicant tracking systems. Preferred Qualifications: Proficiency in French preferred. TO APPLY: for this position, please visit our website at www.pactworld.org. Requisition Number: 14-0095. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans.

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GLOBAL TALENT ACQUISITION MANAGER
WASHINGTON, DC

Pact is seeking a Global Talent Acquisition Manager. Pact envisions a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership of their future. The Pact Human Resources Department supports this mission by creating a work environment that celebrates diversity, fosters professional growth and development, ensures competitive compensation and benefits, and provides exceptional service to management and staff. The Department is dedicated to providing practical, consistent, and proactive support, direction and advice to management and employees in the area of HR procedure, policy, best practice, employment rewards, benefits, and legislation to facilitate achieving the objectives and targets of our organization. Our services include full life cycle recruitment, onboarding, employee relations, total rewards management, training and development and employee engagement. The Global Talent Acquisition Manager leads the Talent Acquisition Team and is responsible for the oversight and management of Pact's recruitment efforts to find the best and the brightest. The aim of the team is to attract, develop, retain and support Pact's global talent. Reporting to the VP of Global Human Resources, the Global Talent Acquisition Manager will ensure that Pact has state of the art talent acquisition policies, processes and programs and partner with colleagues to successfully implement in all Pact offices. He/she will ensure that the talent acquisitions efforts work toward Pact's strategic goals and organizational values. The Global Talent Acquisitions Manager will implement global sourcing and recruiting campaigns including designing and implementing effective strategies, building collaborative internal relationships and effective external networks. Working to attract and acquire high quality talent that makes Pact a recognized leader in the field, he/she will use creative and innovative approaches to build Pact's candidate pipeline, improve the efficiency of Pact's recruitment processes and systems and increase the presence and knowledge of Pact as a preferred employer. Key Responsibilities: Organize, plan and manage the entire life cycle of recruitment from sourcing candidates to on boarding utilizing the budgeted resources to deliver consistent and timely results; Develop and implement a global recruitment and talent strategy to support organizational mission, vision and goals; Drive improvements to global recruitment policies and processes to ensure streamlined, effective, and high quality services are delivered, and provide regular recruitment metrics and report on progress; Partner with VP of Global Human Resources to provide leadership with thoughtful, meaningful and creative metrics and the interpretation and application of the results; Oversee the application and use of a candidate database (UltiPro) of qualified professionals providing rapidly to talent management needs; Participate in proposal-specific and non-proposal talent strategy sessions and apply knowledge gained to all aspects of the recruitment efforts; Engage in workforce planning and forecasting organization-wide; collaborate with Business development and hiring managers to identify priority countries and programs and source talent in advance of open positions. Provide general recruitment and talent acquisition support, including defining job requirements and responsibilities, writing job ads and descriptions, posting open positions, conducting phone/ Skype interviews, screening resumes, coordination of interviews, background checking, researching new acquisition sources, and addressing general employment inquiries; Identify targeted advertising opportunities, design all recruitment forms and recruitment materials; Create and foster strong relationships with colleagues and partner with hiring managers to identify requirements and business needs. Provide coaching on sourcing and interview strategy; Conduct presentations and recruitment trainings to build leader skill and awareness of legal restrictions in talent acquisition techniques; Develop strategies and programs to attract talent and increase presence and knowledge of pact as a preferred employer; Ensure recruiters and hiring managers have a clear mutual understanding of staffing policies, practices, processes and priorities; Supervise Pact's recruitment team working by example to set high standards and outstanding leadership guidance offering on-going feedback and opportunities for development; Collaborate and liaise with Human Resources team on a variety of operational and strategic initiatives including; new hire processing of documentation, Affirmative Action Planning, Compensation and Job design and others as needed. Ensure compliance with OFCCP and USAID requirements for recruitment, proposals and project hires. Prepare and/or review offer letter/ employment agreements for signature. Proactively build Pact's talent pipeline and network of potential candidates by identifying, screening interviewing and assessing candidates for future business development goals and by creating a presence at career fairs, on-line and other virtual locations; undertakes all other duties and projects as may be assigned. Basic REQUIREMENTS: Bachelor's Degree; plus a minimum of ten (10) years recruitment experience with a proven record of progression, two of which must include international development proposal recruitment. Three (3) or more years of progressive supervisory experience working in high volume recruiting environment. Familiarity working with OFCCP guidelines and implementing appropriate processes. Experience with USAID and international development industry (for-profit or non-profit). Experience coordinating and attending career fairs and other professional networking events. Strong interpersonal skills and a customer service orientation/ attitude. Strong written, presentation/ verbal, and negotiation skills. Experience using both internet recruitment sources and Applicant Tracking Systems. Ability to travel internationally when needed (up to 20% annually). Demonstrated sensitivity and discretion when handling confidential information. Demonstrated ability to perform and prioritize multiple tasks in a fast paced, high volume environment. Demonstrated ability to be professional, calm, flexible, resilient, solution oriented, and creative. Cross-cultural sensitivity, knowledge of and ability to work with people of diverse backgrounds. Preferred Qualifications: Proficiency in French. Experience with UltiPro. TO APPLY: for this position, please visit our website at www.pactworld.org. Requisition Number: 14-0097. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans.

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EXECUTIVE ASSISTANT TO THE CEO
WASHINGTON, DC

Pact is seeking an Executive Assistant to the CEO. The Office of the CEO develops and implements Pact's strategy and oversees all operational and financial matters of the organization. The team consists of a small group of professionals dedicated to supporting Pact's CEO with decision making, day-to-day management of the organization, and execution of strategic priorities and initiatives. The Office of the CEO interacts with staff from a wide cross-section of the organization and leads many of the most high-profile projects the organization embarks upon. This office also supports the CEO with Board of Director engagement and communication as well as oversight of Pact's subsidiaries. Position Purpose: The Executive Assistant to the President and CEO is the first point of contact and as such plays a significant role in presenting the President and CEO's image to internal and external stakeholders. The Executive Assistant to the President and CEO has primary responsibility for providing a wide range of complex and confidential administrative support to the CEO and the office of the President and CEO. This position coordinates various activities and ensures that the department's day-to-day operation is efficient and effective. In addition, this position must provide excellent customer service, demonstrate initiative, take ownership of responsibilities, and complete projects with positive results. The Executive Assistant to the CEO will handle a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. The Executive Assistant to the CEO must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a busy executive, his complicated travel schedule, board meetings and interacting with other senior leaders. Key Responsibilities: Exhibits a total commitment to maintaining high quality service standards and demonstrates service excellence skills in dealing proactively with staff, board, partners, visitors, and all Pact contacts. Administration: Anticipate needs of the CEO and act as gatekeeper, understanding organizational, staff, board and donor priorities. Competently and professionally handle information that is sensitive, complex and confidential in nature. Coordinate and manage executive's complex schedule, exercising judgment, professionalism and tact. Arrange programs, events and conferences by identifying and selecting facilities and caterer, issuing information or invitations, coordinating travel, coordinating speakers, and controlling event budget. Schedule and coordinate extensive domestic and international travel, speaking engagements, conference calls and department, team and 1:1 meetings. Prioritize and manage information coming into and going out of the Executives' offices - circulate information appropriately, document and share with appropriate staff, external individuals and organizations. Compose and edit correspondence as authorized on behalf of the CEO, coordinate follow-up and outreach to key individuals and organizations. Prepare, review, track and process all expense reports and reimbursements on behalf of the office of the President and CEO. During absences, monitor all communications (email/ mail/ phone), forward to the appropriate staff person for action. Perform research on various issues, policies, donors, potential board concerns and organizations as required. Manage corporate credit card and handle all procurement for the office of the President and CEO. Answer route telephone calls, transmitting decisions and instructions and answering inquiries to aid executive in the resolution of routine matters. Receive and assist visitors, recommending other contacts for them, as appropriate. Remain knowledgeable of corporate policies, systems, organizational history, goals, philosophies and mission. Take minutes, compose and prepare confidential correspondence, reports and other complex documents. Ensure executive bios are updated and respond to requests for materials on executives. Board Liaison: Support all board activities including board committee meetings: preparation of materials/ board books, managing proceedings, minute taking, travel arrangements, lodging, meal planning, record keeping and follow-up. Plan and facilitate board member travel to headquarters and partner with field offices in handling all international travel logistics for international board meeting. Develop board and committee agendas, notices, minutes and resolutions for corporate meetings, with review by CEO and executive leadership team. Establish and maintain confidential executive filing systems, including board and board committee files and corporate governance policies; which permit timely and accurate reference to business matters. Develop, maintain and serve as the main point of contact for the board portal and maintain/ update all information, post all board material and relevant documents. Obtain and track information, photos and bios for all new board members. Design, prepare and conduct board orientation for new members - organizing staff participation. Oversee special events, assist with planning staff meetings and office celebrations. Perform other duties and special projects as assigned. Basic REQUIREMENTS: Bachelor's degree and at least six (6) years of relevant experience (or equivalent) with 3 years supporting an executive. Minimum of two years supporting a board of directors. Proven track record in managing confidential information with discretion. Demonstrated strong analytical skills with ability to quickly interpret and organize data and information. Experience in project management with proven ability to multi-task and manage around changing priorities. Proven experience working effectively with employees at all levels. Preferred Qualifications: Strong communications skills, including the ability to make a presentation. Ability to problem-solve difficult issues. Good negotiating and conflict resolution skills. Strong understanding of budgets. Good experience in one of Pact's technical areas or a support function. Working knowledge and understanding of donor policies and regulations. Competence using common desktop applications and internal systems. TO APPLY: for this position, please visit our website at www.pactworld.org. Requisition Number: 14-0103. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans.

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COORDONNATEUR (TRICE) ASSISTANT (E) DE LA PLATEFORME DE DEVELOPPEMENT DES COMPETENCES EN LECTURE, MINISTERE DE L'EDUCATION NATIONALE ET DE LA FORMATION PROFESSIONNELLE
PORT-AU-PRINCE, HAÏTI

L'Office de Management et des Ressources Humaines (OMRH) avec l'appui technique de KONEKTE, un programme financé par l'USAID, recrute un Coordonnateur (trice) Assistant (e) de la Plateforme de Développement des Compétences en Lecture pour aider le Coordonnateur National à assurer l'interface opérationnelle entre les différentes directions techniques et les autres partenaires. Date d'Echéance: 1er Septembre 2014. Lieu et Durée du Poste: Le poste aura une durée d'un an renouvelable et le Coordonnateur Assistant sera placé aux locaux affectés à la PDCL sous la supervision du Directeur National du programme. QUALIFICATIONS: Etre détenteur d'une Maitrise en Administration, Sciences de l'Information et la Communication. Avoir au moins trois (3) ans d'expérience dans le domaine de la gestion et/ou de l'administration d'institutions. Avoir au moins une expérience dans la gestion de l'information et de base de données. Avoir une expérience en matière de coordination et de travail avec les partenaires locaux et internationaux. Avoir l'aptitude d'encadrer une équipe pour la mise en œuvre d'activités pédagogiques. Parfaite maîtrise du français, du créole et de l'anglais. Bonnes compétences en Microsoft Suite et en Internet. Excellentes compétences analytiques, expérience dans la gestion des programmes: budgétisation, planification et évaluation. A compétence égale, la préférence sera accordée aux candidats de Nationalité Haïtienne. Cette position est une FSN 10 niveau équivalent et dispose d'une grille salariale fixe qui ne peut être dépassée. Le salaire ne doit pas dépasser l'échelle salariale USG pour les positions nationales haïtiennes. Pour postuler, prière de vous rendre sur notre site web: www.konekteprogram.org/fr/offres-demploi

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SENIOR DIRECTOR OPERATIONS
TANZANIA

The Henry M. Jackson Foundation for the Advancement of Military Medicine Inc. (HJF) is seeking a Senior Operations Manager in Tanzania to support the Country Director with strategic leadership and management of the organization and to oversee the Operations and Administration, Contracts and Grants, Human Resource and Finance Departments. HJF provides scientific, technical and programmatic support services. He/She will be responsible for the day-to-day administration of a large and diverse program. The program is expected to expand, thereby recruiting additional staff, increasing the total number of staff to around two hundred. The incumbent will be expected to manage the operational needs to the growing program. Responsibilities: 1. In collaboration with the Country Director develop strong partnerships with Ministry of Health and Civil Society partners and stakeholders. 2. Maintain a strong and wide network with key partners and stakeholders as well regular communication with the USG/DOD/WRAIR team in Tanzania. 3. Work with the Country Director to develop strategies to problem-solve programmatic and operational challenges to promote successful programmatic implementation. 4. Ensure programmatic and operational compliance with grant rules and regulations, HJF policies as well as US and Tanzanian Laws. 5. Direct the development of country budgets in line with program plans and operational guidance. 6. With relevant country office staff monitor internal budget reports, prepare forecasts, conduct expenditure analysis. 7. Oversee the development and execution of sub-agreement and contracts. 8. Oversee the administration of Human Resource functions including development and implementation of HR policies, hiring, performance management and disciplinary actions. 9. Oversee and provide guidance for relevant staff for procurement procedures, administrative, logistical, transport, security, and risk management functions for the country office and 5 satellite offices. 10. Provide support to Program leadership in day-to-day administrative activities and operations. 11. The incumbent will be responsible for assessing current and future administrative staffing and training needs, recommending proposals to insure adequate staffing levels and staff training. 12. Ensure United States and Tanzanian Governments policies and regulations are followed. 13. Review current staffing levels with regard to appropriateness to support program activities, evaluate competitiveness in employment packages, and provide support to staff recruitment efforts. 14. Directs, coordinates, and conducts personnel actions and furnishes guidance and assistance as needed. 15. Oversee execution of agreements, contracts and legal issues with the assistance of MHRP HQ and HJF HQ staff as deemed necessary. 16. Provide oversight and accountability where appropriate for program financial, procurement, and contracting activities particularly supporting HJF MRI requirements. 17. Provides collaborative assistance to other program personnel and research scientists that require the incumbent's expertise. 18. Maintains a safe work environment with appropriate training of other personnel. 19. Supports a productive team environment. 20. Completes other projects as needed. REQUIREMENTS: 1. Demonstrated ability in leadership and management of a complex and multi-stakeholder organization. 2. Administrative program management experience in international settings. 3. Strong fiscal oversight and monitoring experience including advanced experience in managing program budgets according to USG guidelines and regulations. 4. Expert in managing procurement, finance, contracting, and administrative policies. 5. Demonstrated experience in successfully managing a project of similar size and complexity and proven capacity of supervising a multi-disciplinary team, including Directors and senior managers, technical experts and support staff. 6. Excellent interpersonal skills, including flexibility, diplomacy, intercultural communicative competence and respect for colleagues. 7. An ability to communicate effectively to include excellent verbal, written and interpersonal skills. 8. Ability to independently troubleshoot administrative tasks and challenges. 9. Worked as a leader and part of a team in a remote setting. 10. Advanced proficiency in English and computer literacy. Knowledge of Swahili language is an advantage. 11. Experience living in a rural African context highly desired. Education/ Requirements: Master's Degree in Business Administration, Health Administration Financial Management or Public Administration with professional accounting qualifications. Maximum Experience: Minimum of twelve years of comparable senior work experience, preferably at Director level that includes administration and operations management, human resource management, contract management, procurement, logistics and financial management with a minimum of seven years or more in an international setting preferably in Sub-Saharan Africa. Physical Capabilities: Incumbent will be expected to relocate to Tanzania and travel to Bethesda, Maryland (USA) on occasion as necessary to perform job duties. Supervisory Responsibilities/ Controls: Incumbent will work under the direct supervision of the HJFMRI Country Director as well as the MHRP Directors having oversight of the Program. Work Environment: May require working evenings and weekends. TO APPLY: Please apply on-line at http://www.hjf.org/careers/ click "Advanced Search" and enter job number 209375 in the Job Opening ID box. OR fax your resume to 240- 694-3151. Please specify title and job number on fax. Any qualifications to be considered as equivalent, in lieu of stated minimums, require the prior approval of the Vice President of Human Resources. HJF is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other status protected by law.

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INTERNATIONAL PROPOSAL RECRUITER
WASHINGTON, DC

Pact is seeking an International Proposal Recruiter. Department Overview: Pact envisions a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership of their future. The Pact Human Resources Department supports this mission by creating a work environment that celebrates diversity, fosters professional growth and development, ensures competitive compensation and benefits, and provides exceptional service to management and staff. The Department is dedicated to providing practical, consistent, and proactive support, direction and advice to management and employees in the area of HR procedure, policy, best practice, employment rewards, benefits, and legislation to facilitate achieving the objectives and targets of our organization. Our services include full life cycle recruitment, onboarding, employee relations, total rewards management, training and development and employee engagement. The International Proposal Recruiter manages the recruitment process for Pact's responses to proposals. This position will partner with Pact's New Business Development and core proposal team in designing and implementing global sourcing and recruiting campaigns to attract and acquire diverse country nationals, expatriates, third country nationals and short-term technical assistance consultants for high level program positions. This position will serve as Pact's subject matter expert on proposal recruitment and build an exemplary network of skilled professionals both in and out of our sector. The International Proposal Recruiter will identify, evaluate and screen candidates who meet the required area of expertise and who will advance Pact's corporate mission and values. As part of Pact's recruitment team, the International Proposal Recruiter will report to the Recruitment Manager and work to build Pact's candidate pipeline, improve the efficiency of Pact's recruitment processes and systems and increase the presence and knowledge of Pact as a preferred employer. Key Responsibilities: Proactively source, evaluate, identify slates of candidates for USN, CCN and TCN positions associated with proposals and ensure that all donor and organizational staffing requirements are successfully completed for each funding opportunity within established deadlines; Collaborate with new business development, regional project stakeholders and technical experts to develop short and long-term strategic recruitment campaigns that meet proposal requirements; Participate in proposal-specific strategy sessions and apply knowledge gained to all aspects of the proposal recruitment efforts and review solicitations and technical proposals for staffing needs, structure and donor requirements; Work with hiring managers to develop job descriptions in accordance with the staffing plan; Generate effective and appropriate advertising campaign for positions, posting in newspapers, list-serves, on-line, trade publications, networks, etc. including internationally focused sources. Recommend creative and alternative advertising venues and strategies. Track and report on the effectiveness of strategy. Maintain candidate files within the internal recruiting database; Represent Pact at career fairs, professional conferences and other specific industry networking events; Establish a strong rapport with hiring managers at headquarters and international field offices to understand their strategic staffing needs, priorities, constraints and fill vacancies in a timely manner; Review online applications, evaluate qualifications of both internal and external candidates, conduct prescreen interviews to analyze candidate experience, fit, availability, interest level, salary requirements, and coordinate pre-employment tests as needed; Develop a short list and present qualified candidates to hiring managers in a timely manner; Guide hiring manager in identifying a balanced interview panel, designing an efficient and professional interview process, and preparing interviewers; Manage communications between applicants, hiring managers and others keeping all parties apprised of the status of each search; Synthesize interview feedback, share results with hiring manager, and assist hiring manager with final decisions. Provide candidates feedback on interview results as appropriate; Work with the hiring and HR Manager to determine titles and salaries, ensuring compliance with budget; Conduct reference checks, background checks, negotiating offers with selected candidates, preparing offer letters/ employment agreements for signature, and working with HR to ensure submission/ upload of all documentation required. Ensure that finalist is accurately informed of allowance and benefit package; Obtain required proposal documentation from candidates such as verification, Biographical data form, references, letters of commitment; and appropriate versions of CVs ensuring that all documentation complies with donor specifications, is complete and accurate; Serve as point of contact for key personnel after proposal submission and until a funding decision has been determined by the donor; At time of award, transition the hiring process functions to the appropriate HR manager to ensure a successful onboarding process; Proactively build Pact's talent pipeline and network of potential candidates by identifying, screening, interviewing and assessing candidates for future business development goals; Team with all recruiters to increase presence and knowledge of Pact as a preferred employer, discuss networking, sourcing and recruitment activities and strategies; Partner with HR team to identify creative alternatives and improve HR systems; Assist with domestic recruiting efforts as needed and other duties as assigned. Basic REQUIREMENTS: Bachelor's Degree; plus a minimum of six years progressively responsible recruitment experience, three of which must include international proposal recruitment. Experience recruiting for USAID projects/ proposals, especially in Africa and Asia. In-depth knowledge of USAID and USG regulations for grants, contracts and other funding modalities. Excellent network of contacts globally that can be leveraged for recruiting efforts; ability to build and maintain solid relationships for recruitment purposes. Experience providing recruitment support for positions that are generated through the development of new proposals and concept notes that are funded by USG, multilateral and other bilateral donors. Proven track record of recruiting international talent to be based in developing nations strongly preferred. Exceptional history of recruiting and hiring high-quality individuals utilizing a full life cycle recruiting process including: developing recruitment strategies, creatively sourcing candidates, pre-screening, interviewing and assessing candidates and negotiating and finalizing job offers. Strong phone interviewing skills, networking, interpersonal skills and a customer service orientation/ attitude and demonstrated ability to communicate and develop effective business relationships with staff at all levels in the organization. Strong written, presentation/ verbal, analytic , problem solving, decision making and negotiation skills; Ability to create a unique sourcing strategy that utilizes the many resources available to recruiters, and a proven methodology for attracting hard to source candidates; Hands-on experience with applicant tracking system and the ability to grasp new technologies; Ability to travel internationally when needed (up to 20% annually). Demonstrated sensitivity and discretion when handling confidential information. Demonstrated ability to perform and prioritize multiple tasks in a fast paced, high volume environment. Ability to consistently demonstrate professional, positive, calm, flexible, approachable attitude/ demeanor. Cross-cultural sensitivity, knowledge of and ability to work with people of diverse backgrounds. Proficiency in word processing, spreadsheets and databases including applicant tracking systems. Preferred Qualifications: Proficiency in French preferred. TO APPLY: for this position, please visit our website at www.pactworld.org. Requisition Number: 14-0095. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans.

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GLOBAL TALENT ACQUISITION MANAGER
WASHINGTON, DC

Pact is seeking a Global Talent Acquisition Manager. Pact envisions a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership of their future. The Pact Human Resources Department supports this mission by creating a work environment that celebrates diversity, fosters professional growth and development, ensures competitive compensation and benefits, and provides exceptional service to management and staff. The Department is dedicated to providing practical, consistent, and proactive support, direction and advice to management and employees in the area of HR procedure, policy, best practice, employment rewards, benefits, and legislation to facilitate achieving the objectives and targets of our organization. Our services include full life cycle recruitment, onboarding, employee relations, total rewards management, training and development and employee engagement. The Global Talent Acquisition Manager leads the Talent Acquisition Team and is responsible for the oversight and management of Pact's recruitment efforts to find the best and the brightest. The aim of the team is to attract, develop, retain and support Pact's global talent. Reporting to the VP of Global Human Resources, the Global Talent Acquisition Manager will ensure that Pact has state of the art talent acquisition policies, processes and programs and partner with colleagues to successfully implement in all Pact offices. He/she will ensure that the talent acquisitions efforts work toward Pact's strategic goals and organizational values. The Global Talent Acquisitions Manager will implement global sourcing and recruiting campaigns including designing and implementing effective strategies, building collaborative internal relationships and effective external networks. Working to attract and acquire high quality talent that makes Pact a recognized leader in the field, he/she will use creative and innovative approaches to build Pact's candidate pipeline, improve the efficiency of Pact's recruitment processes and systems and increase the presence and knowledge of Pact as a preferred employer. Key Responsibilities: Organize, plan and manage the entire life cycle of recruitment from sourcing candidates to on boarding utilizing the budgeted resources to deliver consistent and timely results; Develop and implement a global recruitment and talent strategy to support organizational mission, vision and goals; Drive improvements to global recruitment policies and processes to ensure streamlined, effective, and high quality services are delivered, and provide regular recruitment metrics and report on progress; Partner with VP of Global Human Resources to provide leadership with thoughtful, meaningful and creative metrics and the interpretation and application of the results; Oversee the application and use of a candidate database (UltiPro) of qualified professionals providing rapidly to talent management needs; Participate in proposal-specific and non-proposal talent strategy sessions and apply knowledge gained to all aspects of the recruitment efforts; Engage in workforce planning and forecasting organization-wide; collaborate with Business development and hiring managers to identify priority countries and programs and source talent in advance of open positions. Provide general recruitment and talent acquisition support, including defining job requirements and responsibilities, writing job ads and descriptions, posting open positions, conducting phone/ Skype interviews, screening resumes, coordination of interviews, background checking, researching new acquisition sources, and addressing general employment inquiries; Identify targeted advertising opportunities, design all recruitment forms and recruitment materials; Create and foster strong relationships with colleagues and partner with hiring managers to identify requirements and business needs. Provide coaching on sourcing and interview strategy; Conduct presentations and recruitment trainings to build leader skill and awareness of legal restrictions in talent acquisition techniques; Develop strategies and programs to attract talent and increase presence and knowledge of pact as a preferred employer; Ensure recruiters and hiring managers have a clear mutual understanding of staffing policies, practices, processes and priorities; Supervise Pact's recruitment team working by example to set high standards and outstanding leadership guidance offering on-going feedback and opportunities for development; Collaborate and liaise with Human Resources team on a variety of operational and strategic initiatives including; new hire processing of documentation, Affirmative Action Planning, Compensation and Job design and others as needed. Ensure compliance with OFCCP and USAID requirements for recruitment, proposals and project hires. Prepare and/or review offer letter/ employment agreements for signature. Proactively build Pact's talent pipeline and network of potential candidates by identifying, screening interviewing and assessing candidates for future business development goals and by creating a presence at career fairs, on-line and other virtual locations; undertakes all other duties and projects as may be assigned. Basic REQUIREMENTS: Bachelor's Degree; plus a minimum of ten (10) years recruitment experience with a proven record of progression, two of which must include international development proposal recruitment. Three (3) or more years of progressive supervisory experience working in high volume recruiting environment. Familiarity working with OFCCP guidelines and implementing appropriate processes. Experience with USAID and international development industry (for-profit or non-profit). Experience coordinating and attending career fairs and other professional networking events. Strong interpersonal skills and a customer service orientation/ attitude. Strong written, presentation/ verbal, and negotiation skills. Experience using both internet recruitment sources and Applicant Tracking Systems. Ability to travel internationally when needed (up to 20% annually). Demonstrated sensitivity and discretion when handling confidential information. Demonstrated ability to perform and prioritize multiple tasks in a fast paced, high volume environment. Demonstrated ability to be professional, calm, flexible, resilient, solution oriented, and creative. Cross-cultural sensitivity, knowledge of and ability to work with people of diverse backgrounds. Preferred Qualifications: Proficiency in French. Experience with UltiPro. TO APPLY: for this position, please visit our website at www.pactworld.org. Requisition Number: 14-0097. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans.

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EXECUTIVE ASSISTANT TO THE CEO
WASHINGTON, DC

Pact is seeking an Executive Assistant to the CEO. The Office of the CEO develops and implements Pact's strategy and oversees all operational and financial matters of the organization. The team consists of a small group of professionals dedicated to supporting Pact's CEO with decision making, day-to-day management of the organization, and execution of strategic priorities and initiatives. The Office of the CEO interacts with staff from a wide cross-section of the organization and leads many of the most high-profile projects the organization embarks upon. This office also supports the CEO with Board of Director engagement and communication as well as oversight of Pact's subsidiaries. Position Purpose: The Executive Assistant to the President and CEO is the first point of contact and as such plays a significant role in presenting the President and CEO's image to internal and external stakeholders. The Executive Assistant to the President and CEO has primary responsibility for providing a wide range of complex and confidential administrative support to the CEO and the office of the President and CEO. This position coordinates various activities and ensures that the department's day-to-day operation is efficient and effective. In addition, this position must provide excellent customer service, demonstrate initiative, take ownership of responsibilities, and complete projects with positive results. The Executive Assistant to the CEO will handle a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. The Executive Assistant to the CEO must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a busy executive, his complicated travel schedule, board meetings and interacting with other senior leaders. Key Responsibilities: Exhibits a total commitment to maintaining high quality service standards and demonstrates service excellence skills in dealing proactively with staff, board, partners, visitors, and all Pact contacts. Administration: Anticipate needs of the CEO and act as gatekeeper, understanding organizational, staff, board and donor priorities. Competently and professionally handle information that is sensitive, complex and confidential in nature. Coordinate and manage executive's complex schedule, exercising judgment, professionalism and tact. Arrange programs, events and conferences by identifying and selecting facilities and caterer, issuing information or invitations, coordinating travel, coordinating speakers, and controlling event budget. Schedule and coordinate extensive domestic and international travel, speaking engagements, conference calls and department, team and 1:1 meetings. Prioritize and manage information coming into and going out of the Executives' offices - circulate information appropriately, document and share with appropriate staff, external individuals and organizations. Compose and edit correspondence as authorized on behalf of the CEO, coordinate follow-up and outreach to key individuals and organizations. Prepare, review, track and process all expense reports and reimbursements on behalf of the office of the President and CEO. During absences, monitor all communications (email/ mail/ phone), forward to the appropriate staff person for action. Perform research on various issues, policies, donors, potential board concerns and organizations as required. Manage corporate credit card and handle all procurement for the office of the President and CEO. Answer route telephone calls, transmitting decisions and instructions and answering inquiries to aid executive in the resolution of routine matters. Receive and assist visitors, recommending other contacts for them, as appropriate. Remain knowledgeable of corporate policies, systems, organizational history, goals, philosophies and mission. Take minutes, compose and prepare confidential correspondence, reports and other complex documents. Ensure executive bios are updated and respond to requests for materials on executives. Board Liaison: Support all board activities including board committee meetings: preparation of materials/ board books, managing proceedings, minute taking, travel arrangements, lodging, meal planning, record keeping and follow-up. Plan and facilitate board member travel to headquarters and partner with field offices in handling all international travel logistics for international board meeting. Develop board and committee agendas, notices, minutes and resolutions for corporate meetings, with review by CEO and executive leadership team. Establish and maintain confidential executive filing systems, including board and board committee files and corporate governance policies; which permit timely and accurate reference to business matters. Develop, maintain and serve as the main point of contact for the board portal and maintain/ update all information, post all board material and relevant documents. Obtain and track information, photos and bios for all new board members. Design, prepare and conduct board orientation for new members - organizing staff participation. Oversee special events, assist with planning staff meetings and office celebrations. Perform other duties and special projects as assigned. Basic REQUIREMENTS: Bachelor's degree and at least six (6) years of relevant experience (or equivalent) with 3 years supporting an executive. Minimum of two years supporting a board of directors. Proven track record in managing confidential information with discretion. Demonstrated strong analytical skills with ability to quickly interpret and organize data and information. Experience in project management with proven ability to multi-task and manage around changing priorities. Proven experience working effectively with employees at all levels. Preferred Qualifications: Strong communications skills, including the ability to make a presentation. Ability to problem-solve difficult issues. Good negotiating and conflict resolution skills. Strong understanding of budgets. Good experience in one of Pact's technical areas or a support function. Working knowledge and understanding of donor policies and regulations. Competence using common desktop applications and internal systems. TO APPLY: for this position, please visit our website at www.pactworld.org. Requisition Number: 14-0103. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans.

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More Jobs In International Career Employment Weekly

Subscribers to International Career Employment Weekly will receive details on the following additional International Program Administration & Foreign Language Support vacancies, in the August 22, 2014 issue of ICEW:


AWARDS MANAGEMENT ACCOUNTANT
WASHINGTON, DC

SENIOR COST AND PRICING OFFICER
WASHINGTON, DC

PROJECT ASSOCIATE
MEDFORD, MA

SENIOR COMPENSATION AND BENEFITS SPECIALIST
MANILA, PHILIPPINES

FINANCE OFFICER & TEAM LEADER, LOANS AND GRANTS
ROME

CAREER DEVELOPMENT OFFICER
LONDON

HEAD, TERMINOLOGY, REFERENCES AND COMPUTER AIDS TO
TRANSLATION SERVICE
GENEVA, SWITZERLAND

ADMINISTRATIVE OFFICER
NEW YORK

FINANCE OFFICER
GENEVA

FINANCE OFFICER
NAIROBI

CHIEF OF DEBT AND DEVELOPMENT FINANCE BRANCH
GENEVA

SECTION HEAD (MANPOWER AND HUMAN RESOURCES)
LA SPEZIA, ITALY

CORPORATE PROCUREMENT SECTION ADMINISTRATIVE ASSISTANT
CONTRACTUAL
WASHINGTON, DC

SENIOR PROPOSAL RECRUITER
WASHINGTON, DC

SENIOR FINANCE SPECIALIST
USA

DEVELOPMENT ASSISTANT
PORTLAND, OR

COMPLIANCE SPECIALIST
LOS ANGELES, CA

SUBAWARD AND CAPACITY BUILDING SPECIALIST
WASHINGTON, DC

MANAGER, CONTRACTS
BETHESDA, MD

CONTRACTS ADMINISTRATOR
BETHESDA, MD

SENIOR PORTFOLIO MANAGER, PROGRAMME
MANAGEMENT DEPARTMENT
ROME

HEAD, CONFERENCE MANAGEMENT SERVICE
GENEVA, SWITZERLAND

HEAD, TERMINOLOGY, REFERENCES AND COMPUTER AIDS TO
TRANSLATION SERVICE (STRAIT)
GENEVA, SWITZERLAND

ASSISTANT, BUDGET
BRUSSELS, BELGIUM

FINANCE SPECIALIST
NEW YORK

HUMAN RESOURCES OFFICER
ADDIS ABABA, ETHIOPIA

DIRECTOR, PEACEKEEPING FINANCING DIVISION
NEW YORK

SENIOR FINANCE AND BUDGET OFFICER
NEW YORK

DIRECTOR OF OFFICE SYSTEMS
WASHINGTON, DC

REVENUE ACCOUNTING MANAGER
WASHINGTON, DC

FINANCE ASSISTANT, FULBRIGHT FOREIGN STUDENT PROGRAM
WASHINGTON, DC

PART-TIME SENIOR HUMAN RESOURCE SPECIALIST
WASHINGTON, DC

CONTRACT COMPLIANCE COORDINATOR
MIAMI, FL

CONTRACT COMPLIANCE SPECIALIST
MIAMI, FL

INTERNATIONAL PROPOSAL RECRUITER
SILVER SPRING, MD

PROGRAM DEVELOPMENT AND TALENT ASSOCIATE
SILVER SPRING, MD

SENIOR ACCOUNTANT
NEW YORK

INTERPRETER (FRENCH)
VIENNA

ADMINISTRATIVE & FUND MANAGEMENT OFFICER
GENEVA

HEAD, STAFF DEVELOPMENT AND TRAINING UNIT
NAIROBI

SENIOR RESOURCE MANAGEMENT OFFICER
KABUL, AFGHANISTAN

PROGRAMME AND BUDGET OFFICER
THE NETHERLANDS

MIF FINANCIAL INCLUSION DEFINED TERM CONTRACTUAL
WASHINGTON, DC

FRONT OFFICE OPERATIONS SUPPORT CONTRACTUAL
WASHINGTON, DC

INTERPRETER
PARIS

HUMAN RESOURCES OFFICER
NEW YORK

ADMINISTRATIVE OFFICER, AFPS/FMS
NEW YORK

PROGRAMME BUDGET OFFICER
GENEVA

ADMINISTRATIVE SUPPORT CONTRACTUAL
WASHINGTON, DC





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