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International Program Administration &
Foreign Language Support Job Vacancies


Copyright 2015. All rights reserved. This information or any parts thereof may not be reproduced in any form without the prior written permission of the Publisher. Lisa L. Hystad, Publisher.


MANAGER - CORPORATE SERVICES
MYANMAR

The International Rice Research Institute has posted an opening for a Manager, Corporate Services in Myanmar. Roles and Responsibilities: 1. Responsible for all Regional Office related financial planning, controls and reporting; 2. Risk Management; 3. Governance and Administration Management; 4. Human Resource (HR); 5. Information Technology. QUALIFICATIONS: 1. A college/ university level degree in Business Management or equivalent experience. 2. At least 5 years of management or administrative experience in a managerial capacity. 3. Strong background in accounting, finance, and budgets with human resources preferred. 4. Exposure to international organization/ enterprise. TO APPLY: Check full jobs and apply at : http://jobs.irri.org or copy and paste this link to your browser : https://goo.gl/eKXVny.

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FINANCE ADMINISTRATOR
ATLANTA, GA

CARE is seeking a talented Finance Administrator who will encompass half of duties related to the Treasury Unit. In that regard, this position is responsible for processing all incoming mail to the treasury unit drop box for bank deposit. This includes donor and non-donor checks, cash and credit cards. This position will also route white mail received in Treasury and will serve as the cash management liaison for country offices check deposits. Additionally, the position will assist with management of Treasury- related documents including the scanning and uploading of bank statements and analysis statements, as well as filing and archiving of paper documents. Furthermore, the incumbent will provide back-up support to the International Treasury Specialist for cash management duties including the reviewing and processing of transfers in PeopleSoft Cash Management. The other 50% of this position encompasses Payroll- related responsibilities. This position will be responsible for filing local, state, and federal payroll tax returns. Responds to questions from regulatory agencies. This position is also responsible for monitoring and reviewing all compensation allowances administered by CARE's international country offices and recording the data in the HRIS system. This position will file payroll documents and assist in data entry. Language Requirement: English; Employee Duration: Active Full-Time; Type of Post: Accompanied - Family; Funding: Approved. Primary Responsibilities: Treasury Services; Sort, batch and code checks; Deposit checks, process credit cards; Support cash management responsibilities; Perform other duties as assigned, including filing and archiving documents; Payroll; Payroll tax; Other payroll duties. PRIMARY SKILLS: Associate's degree. 2-3 years working in a fast paced operational environment. Microsoft Office proficiency, strength in Excel, Word, and Outlook. Excellent verbal and written communication skills. Excellent customer service skills. Excellent organizational skills. Ability to successfully handle multiple priorities. Ability to work under pressure with tight deadlines. Ability to work on teams. TO APPLY: apply online at http://chc.tbe.taleo.net/chc02/ats/careers/requisition.jsp?org=CAREUSA&cws=1&rid= 2692. Our diversity is our strength; we encourage people from all backgrounds and experiences, particularly women, to apply. CARE USA is an Equal Opportunity/ Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

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EXECUTIVE ASSISTANT
WASHINGTON, DC

ThinkWell is seeking an Executive Assistant to be based in Washington, DC. The Executive Assistant will support ThinkWell's management team and overall business, including business operations, business development, and program operations. RESPONSIBILITIES: 1. Update information on ThinkWell's website including adding new projects and clients, posting new publications, and editing and posting blogs. (organizational infrastructure and capacity). 2. Build and maintain a database of the firm's business contacts worldwide. Perform searches and send periodic announcements (business development-donor activity). 3. Perform basic information technology support, e.g. set up new users on company email system, maintain user accounts on system for shared company files, and troubleshoot minor problems as needed (organizational infrastructure and capacity). 4. Prepare a wide range of company forms required to submit with proposals, including summaries of past projects and basic vendor details, e.g. banking (business development-donor activity). 5. Prepare budgets for proposals and draft accompanying budget notes (business development-donor activity). 6. Maintain various company registrations with federal and state authorities and in order to participate in U.S. government and others vendor/ procurement systems (organizational infrastructure and capacity). 7. Support ThinkWell's participation in international conferences, make travel arrangements, and prepare requests for international travel approval. Prepare and submit expense reports (organizational infrastructure and capacity). 8. Support and perform recruitment and recruitment administration activities. Assist with maintaining ThinkWell's online recruitment system. Place ads with job posting services and with university career centers and schools/ departments (organizational infrastructure and capacity). 9. Format with appropriate branding and perform final copyediting on ThinkWell technical reports, operational reports, marketing materials, etc., especially those written by those whose first language is not English. Ensure well-written, error-free deliverables. 10. Create and enhance presentations in PowerPoint, etc. Create graphics, figures, chart, etc. to be included in reports and proposals. 11. Draft and maintain internal company policies and other company records such as CVs, personnel files, past performance references, corporate capability statements, and government registrations. QUALIFICATIONS: 1. bachelor's degree; 2. minimum of 5 years of work experience in a relevant environment (e.g., a start-up, geographically dispersed organization, or international development); 3. experience making international travel arrangements. SKILLS AND COMPETENCIES: 4. superior oral and written communication; 5. advanced information technology skills; graphic design skills preferred; 6. proficiency in a second language (a Romance language) in addition to English preferred; 7. complete fluency in spoken and written English; 8. superior writing and editing skills to edit/ critique other people's work; 9. ability to thrive in an environment with little structure and to contribute substantially to creating and implementing an appropriate level of structure; 10. ability to organize and corral a diverse group of senior staff in different locations. TO APPLY: Interested parties please apply online at Thinkwell.global.

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TWO (2) SENIOR ADVISORS ON ENVIRONMENTAL FINANCE FOR BIODIVERSITY FINANCE INITIATIVE
HOME-BASED

The United Nations Development Programme seeks two Senior Advisors. The Individual Consultants will be primarily home-based and work under the supervision of the BIOFIN Project Manager and Deputy Manager. The Consultants will work with the global BIOFIN Team, national BIOFIN Teams, UNDP Country Offices, core and donor country governments, other international/ multi-lateral organizations, and contractors. REQUIRES: Master's degree or higher in economics, environmental economics, public administration, financial management, natural/ environmental sciences, social sciences with a specialization in environmental finance and development, or other closely related field. At least 15 years demonstrated expertise in public or private sector finance, development or environmental finance, environmental mainstreaming, innovative resource mobilization strategies, biodiversity policy, or a related field. Experience in environmental policy development, as well as, in biodiversity conservation and biodiversity finance would be an advantage. Please apply online at http://jobs.undp.org/. Closing date: 6/10/15.

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EXECUTIVE ASSISTANT TO VICE PRESIDENT
ATLANTA, GA

CARE is seeking a talented Executive Assistant to Vice President, Fundraising and Marketing who is responsible for providing a wide range of administrative support. Expected Travel: up to 10%; Language Requirement: English; Employee Duration: Active Full-Time; Type of Post: Accompanied - Family; Funding: Approved. The executive assistant handles communications within CARE and with numerous outside contacts and vendors including board members, donors and other important CARE stakeholders. Therefore, this position requires excellent verbal and written communication skills and a commitment to integrity and confidentiality. The Executive Assistant works independently providing administrative support on a daily basis to the Vice President and when prioritized provides support to the Fundraising & Marketing leadership team as well. This position operates in a fast paced, high stress, and dynamic environment. It maintains and enhances high levels of support in wake of increasing levels of complexity and growing scope of coverage and sophistication. This position also requires constant interaction with the office of the CEO, the executive management team, the executive assistants of the executive management team and the fundraising and marketing leadership team to resolve a variety of challenges in order to meet the growing and changing needs of the organization. Primary Responsibilities: Following- up and coordinating timely submission of reports, other documents, to include: Organizing all confidential documentation & personnel files for Director; Assisting in the preparation of the budget & monitoring & evaluating expenditures; Managing requests for office supplies, placing requisitions, maintenance agreements, vendor contracts, and ensuring proper coding of all pertinent paperwork; Preparing travel requests and arrangements; Preparing TERs for expenditure and petty cash reimbursement; Coordinating conferences and meetings and taking notes; Providing assistance with workshop logistics to include RSVP's, establishing conference facility staff, assisting with workshop mailings and tracking workshop related travel arrangements; Managing general administration and coordinating support for the department; Implementing efficient and effective office procedures and systems; Preparing agendas and conference materials; Organizing appointments, itineraries, conference calls and travel arrangements; Tracking vacation and sick leave and sending inter-departmental email when employees call in sick; Coordinating with Mailroom Staff on the stocking of supplies; Filing and compiling information; Research, faxing and copying; Sorting and distributing incoming and inter-departmental mail to the division. PRIMARY SKILLS: High school diploma or equivalent. 3-5 years executive administrative, office management for relevant experience. Strong time management, prioritization and planning skills. Excellent verbal and written communication skills; good document editor. Strong working knowledge of Microsoft applications including Word, Excel, Outlook and PowerPoint. Excellent Relationship Builder. TO APPLY: apply online at http://chc.tbe.taleo.net/chc02/ats/careers/requisition.jsp?org=CAREUSA&cws=1&rid= 2690. Our diversity is our strength; we encourage people from all backgrounds and experiences, particularly women, to apply. CARE USA is an Equal Opportunity/ Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

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EXECUTIVE ASSISTANT 1
ARLINGTON, VA

Winrock International is seeking an Executive Assistant I in Arlington, VA. Reports to: Vice President, External Affairs; Unit: External Affairs (Communications and Business Development). The Executive Assistant is responsible for providing administrative support to the Vice-President, External Affairs (VPXA). This includes coordinating closely with External Affairs team members, other units and field offices as well as external stakeholders. Additionally, the role will lead and develop special projects that strengthen Winrock's brand with key stakeholders and promote a culture of impact, engagement and trust. MAJOR RESPONSIBILITIES: Administrative: Provide administrative support for the Office of the Vice-President, External Affairs. Develop and manage the schedule of the VPXA, coordinating with the schedules of Executive and Senior Management. Ensure VPXA is prepared and present at scheduled meetings by: coordinating with appropriate staff to ensure that VPXA has all relevant meeting materials; attending meetings for the VPXA and ensuring that there are clear agendas and action items. Arrange all travel-related logistics; including obtaining visas, airline tickets, and hotel reservations. Manage workflow for the VPXA ensuring timely responses to requests, meeting deadlines, and follow up on status of outstanding actions. Develop and manage internal communications protocols within the External Affairs Group. Conduct research, prepare reports, and develop confidential materials as requested. Maintain and manage filing systems; answer routine correspondence and telephone inquiries. Perform other duties as assigned. Special Projects: Develop and disseminate stories of global impact through social media, video, images and corporate websites. Work with cross-functional teams to strengthen global internal communications and a culture of trust, including supporting company-wide meetings and presentations. Initiate new projects that will strengthen Winrock's digital presence and overall brand experience in order to attract and diversify talent, funders and key stakeholders. Support, develop and lead new projects within External Affairs to help identify opportunities, strengthen key relationships and win new business. QUALIFICATIONS AND BACKGROUND: Education: Bachelor's degree in communications, journalism, humanities, political science or business or equivalent experience. Skills/ Experience: One to three years administrative experience; strategic communications and/or journalism experience preferred; Microsoft Office and CRM proficiency is critical. Ability to work rapidly and accurately under pressure; must meet deadlines; excellent command of the English language; discretion in handling confidential information essential; ability and willingness to get the job done; team player. Considerable knowledge, capacity and passion for story-telling and brand building through social and new media channels. Ability to work independently, and to organize, coordinate and effectively process work assignments, while maintaining attention to detail. With minimal supervision, manage high volume work flow efficiently. Ability to manage multiple tasks simultaneously and set priorities. Ability to manage stressful and demanding workload. Ability to anticipate administrative support and stakeholder communications needs required. Excellent verbal and written communication skills. Impeccable organizational skills with high attention to detail. TO APPLY: Applicant should apply by using the following link: https://www.appone.com/MainInfoReq.asp?R_ID=1053122&B_ID=83&fid=1&Adid= &ssbgcolor=FFFFFF&SearchScreenID=1111&CountryID=3&LanguageID=2&Internal JobCode=106625+

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SENIOR HR SPECIALIST
WASHINGTON DC

Pact envisions a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership of their future. The Pact Human Resources team supports this mission, and Pact's culture, by fostering a worldwide work environment that inspires excellence. The HR team focuses its resources and efforts on the lifecycle quality of employee activities with ongoing attention to programs. Employee engagement, professional development, rewards and recognition and organizational culture. Taking what might be complicated, distant, daunting and making it simple, understandable and workable. Assisting employees in delivering on our promise by enabling thoughtful decisions, making impact and adjusting to unforeseen circumstances - built around promoting local solutions. Finding ways to fulfil our intent for openness, transparency and accessibility of information, rather than control, restriction and containment. Ensuring cross organizational collaboration, shared success and joint action. Position Purpose: The Senior HR Specialist is the first point of contact and as such plays a significant role in presenting the department's image to internal and external stakeholders. The Senior Specialist has primary responsibility for providing a wide range of complex and confidential administrative and project support to the VP of Human Resources and the entire team. This position coordinates various activities and ensures that the department's day-to-day operation is efficient and effective. The Senior HR Specialist must provide excellent customer service, demonstrate initiative, take ownership of responsibilities, and complete projects with positive results. Key Responsibilities: Reviews, revises and streamlines general HR procedures, templates and forms to enhance efficiency and effectiveness of the department; Administers HRIS database, ensuring accuracy of employee data, designing, producing and running ongoing monthly HR reports including HR metrics, compensation, benefits, etc.; Assumes primary responsibility for setup, maintenance and compliance of departmental files, including: personnel files, I-9, public access folders, etc.; Drives the on-boarding and off-boarding process including orientations, paperwork, departmental coordination; Processes all staff changes, including entry in HRIS, submission to Accounting Department and notifications to employees; Liaises and partners with payroll and accounting to successfully administer payroll and process departmental invoices for submission to Finance department for payment; Processes invoices for all benefits, including medical, dental, group life, AD&D, disability; Maintains exit interview data, identifying trends and recommending actions to address concerns; Assists the HR team with performance management activities, coordinating training schedules. Oversees all Pact Awards, Rewards and Recognition program(s); managing the coordination, selection and celebration; Maintains the Department intranet site ensuring ease of access and accuracy of content; Conducts periodic internal audits of HR files to ensure compliance with IRS, DOL, ERISA, federal and state statutes and regulations; assist with compilation of statistics and material in support of affirmative action and various compliance requirements; Assists with recruitment activities ensuring the seamless transition from candidate to employee; Serves as subject matter expert for Human Resources Information, Applicant Tracking, and online Performance Management Systems; ensures smooth administration and training for departmental and organization wide users; Processes allowance requests for eligible international employees and serves as the primary owner of global mobility from pre- assignment through post-assignment which includes: HHE's/Shipping, Housing and Education, Assignment Allowance tracking, etc.; Provides best in class support, service, guidance and contextual detail to expatriate, and HQ, staff for a variety of employment related questions, concerns and issues related to the full HR life cycle; Other duties as assigned. Basic REQUIREMENTS: Bachelor's Degree in Human Resources, related field, or an equivalent combination of education, training and work experience with demonstrated ability to excel in support functions. Excellent organizational skills with the ability to manage time effectively, prioritize tasks and meet deadlines with close attention to detail. Ability to exercise sound and timely judgement and maintain confidentiality of sensitive information. Critical thinker with constructive approach to problem solving with the ability to identify issues and opportunities, provide recommendations and solutions in order to reach consensus with multiple stakeholders. A focus and dedicated approach to providing effective customer service. Demonstrated sensitivity and discretion when handling confidential information. Demonstrated cross- cultural competencies. Demonstrated ability to be professional, calm, flexible, resilient, solution oriented, and creative. Excellent verbal and written communication and skills. Proficiency in MS Office Suite (Word, Excel, PPT, Visio) as well as capacity to operate in databases including HRIS, etc. Preferred Qualifications: Minimum of six years administrative experience in a fast-paced office environment with demonstrated exceptional customer service skills; Knowledge of ADP, HRIS and Applicant Tracking software strongly desired; Experience with USAID and/or other NGO operating in donor funded environment; Two years' experience with International Human Resources. Fluency in English and proficiency in one other language, preferably French. TO APPLY for this position, please visit our website at www.pactworld.org. Requisition Number 15-0080. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans.

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More Jobs In International Career Employment Weekly

Subscribers to International Career Employment Weekly will receive details on the following additional International Program Administration & Foreign Language Support vacancies, in the May 29, 2015 issue of ICEW:


PROGRAM ASSISTANT, DEVICES AND TOOLS GLOBAL PROGRAM
SEATTLE, WA

SENIOR ACCOUNTANT, FINANCE & ADMINISTRATION
SEATTLE, WA

EXECUTIVE ASSISTANT TO VP, GLOBAL ENGAGEMENT AND
COMMUNICATIONS
SEATTLE, WA

HUMAN CAPACITY BUILDING OFFICER
GENEVA, SWITZERLAND

FINANCE MANAGER, GRANT
GENEVA, SWITZERLAND

REVISER, SPANISH
GENEVA

PROGRAMME BUDGET OFFICER
NEW YORK

PROJECT CO-ORDINATOR, "STRATEGY AND REFORM" TEAM
PARIS

DEPUTY SUBGRANTS MANAGER FOR PARTNER RELATIONS AND
CAPACITY STRENGTHENING
WASHINGTON, DC

ASSOCIATE PROCUREMENT AND LOGISTICS OFFICER
WASHINGTON, DC

HEAD OF RECRUITMENT
WASHINGTON, DC

SENIOR INTERNATIONAL RECRUITER
WASHINGTON, DC

BUILDING EFFICIENCY INITIATIVE PROJECT COORDINATOR III
WASHINGTON, DC

OPERATIONS MANAGER & SENIOR MANAGER, GLOBAL TALENT
ARLINGTON, VA

RECRUITMENT COORDINATOR
WASHINGTON, DC

OVERSEAS ACCOUNTING ANALYST
BALTIMORE, MD

SECTION HEAD, FINANCIAL POLICY AND INTERNAL CONTROLS
VIENNA, AUSTRIA

OPERATIONS PLANNING AND SUPPORT MANAGER
GENEVA, SWITZERLAND

DOCUMENTS PRODUCTION OPERATOR
GENEVA, SWITZERLAND

HEAD, PROCUREMENT SERVICES
GENEVA, SWITZERLAND

HUMAN RESOURCES OFFICER
NEW YORK

JOB CLASSIFICATION CONSULTANT
VIENNA

PROJECT SUPPORT CONTRACTUALS
WASHINGTON, DC

CONTRACTUAL TO SUPPORT MIF PROJECT EXECUTION
HAITI

BUSINESS DEVELOPMENT ASSOCIATE
ARLINGTON, VA

PROCUREMENT SPECIALIST, LEBANON COMMUNITY RESILIENCE
INITIATIVE
BEIRUT, LEBANON

ACCOUNTANT, LEBANON COMMUNITY RESILIENCE INITIATIVE
LEBANON

ENERGY FINANCE AND PROCUREMENT EXPERT
PAKISTAN

BUSINESS ANALYST
WASHINGTON, DC

DOCUMENTATION OFFICER
VIENNA, AUSTRIA

CHIEF, MAIL OPERATIONS UNIT
NEW YORK

DIRECTOR, HUMAN RESOURCES
VIENNA, AUSTRIA

FINANCE PROJECT MANAGEMENT CONTRACTUAL
WASHINGTON, DC

UNITED NATIONS EDUCATION, SCIENTIFIC, AND CULTURAL
ORGANIZATION

HEAD OF SECTION, INTERNAL AUDIT
PARIS

HUMAN RESOURCES OFFICER, LEARNING
PARIS





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